Company meetings held off site to bring staff a change of environment is growing in prominence. More companies, even religious and non-profit organizations, are looking to rent meeting rooms for their offsite meetings and events. Here are some things to note when booking a hotel meeting room:
1. Check on the facts of the meeting packages
Meeting packages defer from venue to venue. Some include meals plus some do not. Some have tea breaks, free WiFi while some do not. Make sure to go through the details and not simply the pricing. Only a quick top: generally, hotel meeting packages are bundled with meal arrangements. To get more details about meeting rooms you can check out this useful reference: Meeting Rooms Auckland New Zealand | Karstens
Also be certain check up on the possible hours of rental. Some venues enable full day or half-day rental, others might allow an additional breakdown of rental rates that just cover a couple of hours of use. Make sure to check up on the rental possibilities before investing in the package.
- Dietary requirements
With a rise in participants having specific dietary requirements, check not only on the booking of the meeting room but also if the venue can support the dietary requirements.
- Research the possible activities surrounding the venue
Do not merely rely on the hotel meeting room rented to provide your program of your day or the theory. Take the team and explore the region round the hotel with them and maximize the booking of the area. May sometimes, the areas throughout the venue lead to interesting and fun activities that’s unique and original. Make the almost all of the location that you will be in!
- Check up on the technological requirements for the meeting- especially the audiovisual and WiFi requirements.
Other than the picking the meeting room be sure to check the technological support provided by the venue! From the projection to the recording facilities to the WiFi, these smaller and often forgotten items are key to a meeting’s success.